Procurement

How does UNDP do business

The procurement support provided by the UNDP country office in Kazakhstan includes contracting selected individuals (on Special Service Agreements), based on agency requests. The focal point for procurement services is the UNDP Procurement Associate, Mr. Yerzhan Temirgaliev (yerzhan.temirgaliev@undp.org).

Procurement Procedures

UNDP Procurement is based on competitive bidding. Depending on the type, complexity, size and value of the project and its procurement elements, commonly used methods of solicitation include:

 Request for Quotation (RFQ)

An RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works at a value between US$2,500 and $100,000.

Prices, and other commercial terms and conditions are requested and award is made to the lowest priced technically acceptable offer.

Invitation to Bid (ITB)

An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of US$100,000 or more. Normally price is the sole determinant in making an award. Where all technical criteria are met, award is made to the lowest bidder.

Request for Proposal (RFP)

An RFP is a formal request to submit a proposal, usually associated with requirements for services, which cannot be clearly or concisely defined, with an estimated procurement value of US$ 100,000 or more. Price is only one of several factors comprising the evaluation criteria. Award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest cost to UNDP.

In some cases, exceptions to competition are being made and direct contracting is used. This usually happens when a Long-Term Agreement (LTA) is in place, either globally (IAPSO or HQ) or locally (at country office level).

For values less than US$2,500, country offices may engage in local Shopping.

Procurement Policy

As per UNDP’s Financial Regulations and Rules, the following general principles must be given due consideration while executing procurement on behalf of the organization:

·               Best Value for Money

·               Fairness, Integrity, Transparency

·               Effective International Competition

·               The Interest of UNDP

Best Value for Money

By and large the core governing principle of UNDP is to obtain the best value for money. In the context of the procurement process, obtaining “best value for money” means selection of the offer, which presents the optimum combination of life-cycle costs and benefits, which meet the Business Unit’s needs.  Best value for money should not be equated with the lowest initial price option rather requiring an integrated assessment of technical, organizational and pricing factors in light of their relative importance (i.e., reliability, quality, experience, reputation, past performance, cost/fee realism and reasonableness). The Business Unit’s parameters can also include social, environmental and other strategic objectives defined in the procurement plan. The principle of best value for money is applied at the award stage to select the offer that effectively meets the stated requirement. To ensure that best value for money is obtained, the process of soliciting offers and selecting a Contractor should:

·               maximize competition;

·               minimize the complexity of the solicitation, evaluation, and the selection process;

·               ensure impartial and comprehensive evaluation of solicited offers; and

·               ensure selection of the Contractor whose offer has the highest degree of realism and whose performance is expected to best meet the Business Unit’s specifications, statement of works or terms of reference.

Fairness, Integrity and Transparency

As competition is the basis for efficient, impartial and transparent procurement; Business Units are therefore, responsible for protecting the integrity of the procurement process and maintaining fairness in UNDP’s treatment of all Offerors. Sound procurement (i.e., openness of the process; probity; complete and accurate records; accountability; confidentiality) establishes and then maintains rules and procedures that are attainable and unambiguous.

Effective Competition

The objective of UNDP’s competitive processes is to provide all eligible prospective Offerors with timely and adequate notification of UNDP’s requirements and an equal opportunity to tender for the required goods, civil works and services. Business Units should ensure that restrictions are not placed on the competitive processes limiting the pool of potential Offerors, as UNDP does not accept procurement awarded to exclusive Contractors or countries, unless otherwise explicitly mentioned in a Donor agreement. However, any such restrictive procurement provisions within an agreement must obtain prior approval of the Chief Procurement Officer.

 

 

Procurement notices

Provide all procurement notices for contracts over $100,000

Currently UNDP Kazakhstan does not have procurement notices for contracts over $100,000.

List of contract awards

Consultant Job title Project title Amount of contract (USD)/contract duration
Consultant 1 PPG Team Leader PPG Desert 34785,62/ 6 months
Consultant 2 Team leader on preparation of chapters Assistance to the Republic of Kazakhstan in preparation of Third National Communication under the UN Framework Convention on Climate Change (UNFCCC) 31085,48 / 9 months
Consultant 3 International Chief Technical adviser City of Almaty Sustainable Transport project 49800 / 11 months
Consultant 4 PCB Management consultant Design and Execution of a Comprehensive PCB Management Plan for Kazakhstan 33392 / 12 months
Consultant 5 International Expert in development of parking strategy and organization of on-street Parking Management of Almaty city City of Almaty Sustainable Transport project 46590 / 8 months
Consultant 6 International expert on assessment of potential of energy efficiency improvement in municipal heat supply and residential buildings in the Republic of Kazakhstan for the period till 2030 Removing barriers to energy efficiency in municipal heat & hot water supply 31977 / 4 months

Contact UNDP in Kazakhstan
Media Inquiries Phone: +7 7172 696 550
Email: registry.astana.kz@undp.org Fax: +7 7172 696 540
Resident Coordinator Annual Report
Resident Coordinator Annual Report 2012


 

View More
Related Document
  • manual for technical co-operation projects English